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Books that stay audit-ready all year.

The accounts module records every rupee: what you own, what you owe and what you are owed. In an ERP it is written by the same system that runs purchase, stock and sales, so the books match the business without anyone retyping.

Why it is different in an ERP

Accounts that write themselves.

In stand-alone accounting software, someone enters the books after the event. A bill is raised in one place, typed into accounts in another, and reconciled at month end.

In an ERP the entry is a by-product of the work. Receiving goods creates the purchase liability. Dispatching an order raises the invoice, posts the tax and updates the customer’s outstanding. The accountant’s job moves from typing to checking.

That is why accounts is usually the module that proves the whole system: when the books agree with the floor without effort, everything upstream is working.

What it covers

Twelve things a complete accounts module does.

01

Chart of accounts

Groups and ledgers arranged the way your business reports, with opening balances brought in cleanly.

02

Vouchers

Receipts, payments, journals, contra entries, debit notes and credit notes, each with narration and supporting documents.

03

Receivables

Bill-by-bill outstanding for every customer, sorted into ageing buckets: 0 to 30, 31 to 60, 61 to 90 and over 90 days.

04

Payables

Supplier bills with due dates, so payments are planned instead of chased.

05

Bank and cash

Bank books, cheque tracking and reconciliation against the bank statement.

06

GST

Tax calculated on every sale and purchase, GST registers, return-ready data and matching of purchases against GSTR-2B.

07

TDS and TCS

Deducted or collected at the time of the transaction and reported by section.

08

Financial statements

Trial balance, profit and loss account and balance sheet for any date or period.

09

Multiple companies and years

Several companies, divisions and financial years under one login, with a combined group view.

10

Cost and profit centres

Income and expense by branch, division, product line or project.

11

Audit trail

Every change recorded with the value before and the value after.

12

Reports

Ledgers, day books and registers that can be filtered, grouped, saved and exported.

Two reports owners open first

Who owes you. What the taxman agrees with.

Outstanding by ageParty-wise
0 to 30 days₹ 42.6 L
31 to 60 days₹ 18.2 L
61 to 90 days₹ 6.4 L
Over 90 days₹ 2.1 L

Illustration. The oldest money is the hardest to collect, so it is shown apart.

GSTR-2B matchingThis month
Matched412
Mismatched9
Missing in books3

Illustration. Twelve invoices to chase before the credit is claimed, instead of a notice later.

In Kreon ERP

What our own product does today.

This is the accounts module of Kreon ERP, as it runs in Kreon Textile ERP today, area by area.

01 / Kreon ERP accounts

Vouchers

Every kind of entry an Indian business makes, posted in one step.

  • Bank receipt and bank payment
  • Cash receipt and cash payment
  • Journal, with a second-effect account
  • Debit notes and credit notes
  • Opening balances
  • Contra side posted automatically for bank and cash
  • Ledger, outstanding and adjustments updated in one save
  • New voucher types added by configuration, not code
02 / Kreon ERP accounts

Bill-wise adjustment

Every receipt and payment settled against the bills it pays.

  • Pending bills listed as you enter the voucher
  • Oldest-first auto-fill, or one key per bill
  • On-account receipts and payments
  • See which other vouchers already settled a bill
  • Narration written automatically
  • Cancel an edit and the earlier adjustment comes back
03 / Kreon ERP accounts

Accounts zooming

Start at any total and drill down to the voucher behind it.

  • Balance sheet and trial balance
  • Trading and profit and loss, in T-format
  • Day book, cash flow and fund flow
  • Debtors and creditors outstanding
  • Five levels: section, group, account, ledger, voucher
  • Ageing buckets you set yourself
  • Profit and loss as a percentage of sales
  • Full-year ledger export to Excel
04 / Kreon ERP accounts

Bank and payments

Less time on the bank statement, more control over what leaves the account.

  • Bank reconciliation from the statement file
  • Automatic matching, graded by confidence
  • Smart search by amount
  • Balance as per bank, with the difference explained
  • Supplier payment batches within a limit you set
  • Bank upload file generated from the batch
05 / Kreon ERP accounts

GST and TDS

Tax worked out on every bill, from the HSN code.

  • CGST and SGST or IGST chosen automatically
  • Cess and round-off handled
  • HSN-wise summary
  • Guard against duplicate supplier bill numbers
  • GSTR-2B purchase matching
  • TDS and TCS sections on bills
  • TDS challan by quarter, posted to the ledger
  • Import duty and foreign-currency import bills
06 / Kreon ERP accounts

Control and audit

Books that cannot be quietly changed.

  • Every change logged, with a way to undo it
  • Bank-cleared entries locked
  • No deleting a voucher whose bills were settled by others
  • Invoiced documents cannot be edited
  • Multiple companies, divisions and financial years
  • Numbering by financial year
Kreon Textile ERP menu and apps
Advanced uses

Where the accounts module earns its keep.

Recording entries is the minimum. These are the uses, all available in Kreon ERP today, that change how a business is run.

01

Audit any figure in five clicks

Start at a balance sheet or trial balance total and drill through group, account and ledger to the voucher that made it. Your auditor’s questions get answered on screen.

02

Collection lists that match how you chase

Set your own ageing buckets, filter by group or area, and export the list for each salesman. The oldest money gets called first.

03

Pay fifty suppliers in one go

Pick bills into a payment batch within a limit, oldest first. The system prepares the bank upload file, then posts the payments once the bank confirms.

04

Reconcile the bank from its own statement

Load the statement and the system proposes matches, graded by confidence. What is left is a short list to check, and the difference is explained.

05

Read profit as a share of sales

See every line of the profit and loss account as a percentage of sales, and spot the expense that is growing faster than the business.

06

TDS deposited from deductions already made

Deductions on bills are collected by section and quarter, so the challan is prepared from the books rather than from a spreadsheet.

07

Bring your history with you

Moving from older accounting software, past vouchers come across with their original references, so old and new can still be traced.

08

Mistakes that can be undone

Before any figure changes, the old value is kept with a path back to it. The books are never one wrong entry away from confusion.

FAQ

Questions, answered.

What does the accounts module of an ERP do?

It records every financial effect of the business: sales and purchases, receipts and payments, tax, and what is owed in both directions. In an ERP these entries are created by the same transactions that move stock and raise invoices, so the books always agree with operations.

What is GSTR-2B reconciliation, and why does it matter?

GSTR-2B is the monthly statement on the GST portal showing the input tax credit available to a business, based on what its suppliers have filed. Reconciliation compares it with the purchases in your books and shows which invoices match, which differ and which are missing. It matters because credit claimed on an invoice the supplier has not filed can be denied.

What is bill-wise outstanding with ageing?

It is a list of every unpaid bill for every party, grouped by how long it has been due: usually 0 to 30, 31 to 60, 61 to 90 and over 90 days. It tells the collections team who to call first and tells the owner how much money is stuck, and for how long.

Can one system handle several companies and financial years?

Yes. Kreon ERP keeps multiple companies, divisions and financial years under one login. Each entity’s data stays separate, and the group can be viewed together when needed.

What is accounts zooming?

Accounts zooming is drill-down from a financial statement to its source. In Kreon ERP you can start at a balance sheet, trial balance, profit and loss account, day book, cash flow or outstanding report and go down five levels, through section, group, account and ledger, to the voucher that created the figure.

Can supplier payments be made in bulk?

Yes. In Kreon ERP, bills are picked into a payment batch within a limit you set, oldest first. The system produces the upload file for the bank and then posts the payments through bank payment vouchers.

How does an ERP keep the books audit-ready?

In two ways. Entries come from operations, so there is a document behind every figure. And every change is logged with the value before and after, so an auditor can see what was changed, when and by whom.

Can the accounts module be customised?

Yes. Ledgers, voucher types, report formats and approval rules are shaped to the business, whether on a custom Kreon build or on Kreon ERP, which is designed to be configured rather than rewritten.

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