Procurement Software
This procurement software puts every purchase through the same path: indent, quotation, approved purchase order, GRN and bill. It suits companies where buying is done on phone and WhatsApp today, and accounts hears of it when the bill arrives. What it gets right is the check before payment: no bill is paid unless it matches the order and the goods received.
Purchase managers, Store keepers, Department heads, Accounts payable staff
Web and Android
Built for the way your trade works.
Puts control on buying: no order without approval, no payment without matching PO and GRN. Suits companies where purchase is done on phone and WhatsApp today.
Match purchase order, GRN and supplier bill before payment is released
Raise indents from departments or from reorder levels and production plans
Send enquiries to suppliers and compare quotations side by side
- Route indents and purchase orders for approval by value and department
- Keep rate contracts and last purchase rates for every item
- Record GRN with quality check, shortage, rejection and debit note
- Track pending orders and late deliveries supplier-wise
- Rate suppliers on price, delivery time and rejections
- Handle job work orders, service orders and import purchases
- Check spend against budget before the order is approved
A day's work, in order.
Indent is raised
A department asks for material, or the indent comes from reorder levels or the production plan.
Quotes are compared
Enquiries go to suppliers, and their rates, terms and delivery dates are compared.
Order is approved
The purchase order goes to the right approver by value and department, with a budget check.
Goods are received
Stores record the GRN with quality check, shortages and rejections.
Bill is matched
The supplier bill is compared with the PO and GRN, and differences raise a debit note.
Payment is released
Only matched bills move to accounts for payment on the due date.
9 modules, one set of books.
Each module writes to the same records, so stock, production and accounts never disagree.
Procurement with three-way PO matching
Raises purchase orders from reorder levels or pending sales, then matches the supplier's bill against the PO and the…
About this module Data, AI and integrationApproval workflows
Sends purchase orders, payments, discounts, credit-limit overrides and leave to the right person by value and…
About this module Inventory and warehouseMulti-godown stock and transfers
Keeps separate stock for each factory, godown, shop floor store and job worker location.
About this module ManufacturingQuality control
Sets inspection checks for incoming material, in-process stages and finished goods, and records results against the…
About this module Finance and complianceReceivables and payables automation
Bill-wise outstanding with ageing, credit limits and automatic payment reminders to customers.
About this module Finance and complianceTDS and TCS
Deducts TDS on payments and bills by nature of payment and party type, with threshold and lower-deduction certificate…
About this module Finance and complianceBudgeting and cost centres
Sets budgets by department, project, branch or product line and compares them with actuals every month.
About this module Data, AI and integrationDocument management
Attaches scanned bills, challans, agreements and certificates to the entry they belong to.
About this module Data, AI and integrationDocument AI
Reads supplier bills, purchase orders, bank statements and KYC papers from a scan or photo and fills the entry screen.
About this moduleUsed across industries.
Procurement Software is used by manufacturers, traders, distributors and service businesses alike, and is shaped to the trade it runs in.
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ViewQuestions, answered.
What does three-way matching mean in practice?
The supplier's bill is checked against two things: what you ordered and what stores actually received. If the rate is higher than the PO or the quantity is more than the GRN, the bill is held. Accounts pays only for goods that came, at the agreed rate.
Our purchases are often urgent. Will approvals slow us down?
They need not. You decide which values and departments need which approver, so small purchases pass through fewer hands. Pending approvals stay visible, so an order does not sit unnoticed on someone's desk.
Can it cover job work and service orders, not just materials?
Yes. Job work orders, service orders and import purchases are raised and approved the same way. A manufacturer uses job work orders for outside processing, and a project company uses service orders for contractors and hired equipment.
How do we know we are buying at the right rate?
The last purchase rate and any rate contract for the item are on record when the order is made, next to the quotations being compared. Supplier ratings on price, delivery and rejections help you choose between them.
Does Procurement Software work on mobile?
Yes. It runs on Web and Android, so people on the floor, in the field or on the road work on the phone while the office works on the full screens.
Can Procurement Software be changed to fit how my business works?
Yes. Kreon builds and supports it, so screens, reports, approvals and rules are shaped to your process. Tell us what is different about the way you work and we will show you how it fits before anything is built.
See Procurement Software working.
Book a demo and we will walk you through it with examples from your own trade, then tell you plainly what would need to change for your business.