Jewellery ERP Checklist: 35 Questions Before You Buy

0 of 35 ticked

Ask the vendor to show each point on screen with your kind of data. Tick it only when you have seen it working.

Metal stock and purity01Can it keep gross weight, net weight and fine weight for every item in stock?02Can it handle different touch or purity for the same item and convert to fine weight?03Can it keep stone, diamond and other weights separate from metal weight on each piece?04Can it record diamonds by pieces and carats, with shape, size and quality?05Can it give a daily stock tally by counter or tray to check against physical weight?

Karigar and manufacturing06Can it record metal issued to each karigar and received back, in gross and fine weight?07Can it show each karigar's metal balance and labour balance as on any date?08Can it compare actual wastage with agreed wastage, karigar-wise and order-wise?09Can it track an order through stages such as casting, filing, setting and polishing?10Can it account for scrap, dust and refining recovery against the department that produced it?11Can it calculate karigar labour by piece, by weight or by percentage, as agreed?

Tags, rates and showroom billing12Can it print barcode or RFID tags showing weight, purity, making charge and HUID?13Can you enter daily gold and silver rates once and have every bill use them?14Can it calculate making charges per gram, per piece or as a percentage, with a minimum?15Can it take old gold in exchange on the same bill, with purity test and deduction?16Can it handle customer advances, rate booking and savings schemes with proper receipts?17Can it track goods given on approval and show what has not come back?

Wholesale, bullion and metal accounts18Can it keep each party's ledger in both metal and money, with separate balances?19Can it convert a metal balance into money, or the reverse, at a rate fixed that day?20Can it record bullion purchases where the rate is fixed later, in part or in full?21Can it show profit with metal stock valued both at cost and at today's rate?

GST, hallmarking and compliance22Can it store the HUID against each piece and print it on the tag and invoice?23Can it track pieces sent to the hallmarking centre and received back, with charges?24Can it generate e-invoices and e-way bills from the bill, without retyping on the portal?25Can it show metal value, making charges and GST separately on the invoice?26Can it handle TDS and TCS entries and give data for your returns?

Owner reports, mobile and security27Can you see today's sales, stock weight and cash position on your phone?28Can it show slow-moving pieces by age, category and counter?29Can it log every change to weight, rate or purity with user name and time?30Can it combine stock and sales across branches, with transfers tracked tag by tag?

Data, support and ownership31Will the vendor migrate tagged stock, karigar balances and party metal ledgers, and state this in writing?32Can you take a full backup and export data to a spreadsheet yourself, at any time?33Does the proposal state who owns the data and any custom code written for you?34If you leave, will you get your complete data in a usable format?35Is the yearly cost after the first year, including changes and extra users, written down?

Red flags

Walk away if you see these.

Stock is shown only in pieces and grams, with no fine weight or touch anywhere.
Karigar accounts are kept as ordinary supplier ledgers in money, with no metal balance.
Party balances cannot be held in metal, so the vendor suggests a separate spreadsheet.
HUID is typed into a remarks field and does not print on the tag or invoice.
Weights or rates can be edited after billing with no record of who changed them.
The proposal does not say how your existing tagged stock and balances will be brought in.

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Kreon Jewellery ERP.

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FAQ

Questions, answered.

Why is fine weight so important in jewellery software?

Your real stock is pure metal, not gross weight. Items of different touch cannot be added together unless they are converted to fine weight. Software that tracks only gross weight cannot give you a true metal position, karigar balance or profit.

Does a showroom need the same software as a manufacturer?

Not always. A showroom needs tags, daily rates, quick billing, old gold and schemes. A manufacturer needs karigar issue and receipt, wastage and metal ledgers. If you do both, check that one system covers both without double entry.

How should I test a jewellery ERP during a demo?

Give the vendor one real case: issue metal to a karigar, receive pieces with wastage, tag them, and sell one with old gold exchange. Check the karigar balance, stock and bill after each step. Mark yes only for what you see working.

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Jewellery ERP checklist: 35 questions to ask before you buy