Textile ERP Checklist: 34 Questions Before You Buy

0 of 34 ticked

Ask the vendor to show each point on screen with your kind of data. Tick it only when you have seen it working.

Yarn, grey and lot tracking01Can it keep stock in two units together, such as metres and kilos, or pieces and metres?02Can it record every taka with its own number, metres, weight and quality?03Can it trace a finished lot back to the grey lot, yarn lot and supplier?04Can it keep shade, lot and design-wise stock without creating a new item for each?05Can it show beam-wise and loom-wise production against each weaving order?

Job work and process house06Can it show stock lying with each job worker, by challan, with days pending?07Can it record shrinkage or process loss per lot and compare it with the agreed percentage?08Can it match a job worker's bill against the challans and quantity actually received back?09Can a process house record party-wise grey received, processed and delivered, lot by lot?10Can it store dyeing recipes and work out dye and chemical cost for each batch?11Can it handle reprocess, rejection and seconds without disturbing the original lot record?

Sales, brokers and dispatch12Can it record the broker on each sale and calculate brokerage on bills or on payment received?13Can it print a packing slip listing every taka or bale with metres and weight?14Can it record transporter, LR number and LR date on every dispatch, and search by LR?15Can it handle sale returns, rate difference and cut-piece claims against the original bill?16Can it calculate discount and interest from the days each party took to pay?

Garments and costing17Can it hold style, colour and size-wise stock in a single grid entry screen?18Can it track cutting, stitching, washing and finishing stages, in-house and at fabricators?19Can it compare planned fabric consumption per garment with actual consumption per cutting lot?20Can it show cost per metre or per piece, including yarn, job charges and process loss?

GST, accounts and compliance21Can it generate e-invoices and e-way bills from the bill screen, without retyping on the portal?22Can it print GST job work challans and report goods not yet returned by job workers?23Can it deduct TDS on job work and brokerage bills and give data for returns?24Can it reconcile your purchase register with GSTR-2B and list the mismatched bills?25Is accounting built in, so that bills, ledgers and outstanding come from one entry?

Owner reports and mobile26Can you see today's sales, outstanding and stock on your phone without calling the office?27Can it show party-wise and broker-wise outstanding with ageing and bill-by-bill detail?28Can it restrict users so that staff see their own department but not rates or profit?

Data, support and ownership29Will the vendor migrate your opening stock, party ledgers and pending bills, and state this in writing?30Can you export all your data to a spreadsheet or take a full backup yourself, at any time?31Does the proposal state who owns the data and any custom code written for you?32If you stop the contract, will you still get your complete data in a usable format?33Is support given by people who understand textile terms, with a stated response time?34Is the yearly cost after the first year, including changes and extra users, written down?

Red flags

Walk away if you see these.

The demo uses a generic trading company and the vendor says taka, lot and shade will be "configured later".
Job work is shown as a plain purchase and sale entry, with no challan-wise stock at the job worker.
Every shade or design needs a new item code, so your item list will run into thousands.
Brokerage, shrinkage or LR details are kept in a remarks field instead of proper fields you can report on.
The proposal is silent on data migration, yearly charges and what you get if you leave.
The vendor cannot name a customer in your segment whom you can call.

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FAQ

Questions, answered.

Is a general accounting package enough for a textile business?

It is enough for bills, ledgers and GST returns. It usually falls short on taka-wise stock, lots and shades, job work stock and shrinkage. If those are kept in registers or spreadsheets today, you need software built for the trade or a general ERP that is properly customised.

How should I use this checklist in a demo?

Send it to the vendor before the demo. Ask them to show each point on screen, not on slides. Mark yes only for what you see working. For anything promised as customisation, ask for the cost and date in writing.

How long does a textile ERP take to go live?

It depends on how many units and processes you cover. A trading firm can start in a few weeks. A mill or process house with job work and production usually takes a few months. Ask each vendor for a stage-wise plan with dates.

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Textile ERP checklist: 34 questions to ask before you buy